Project Administrator

Administrative Assistant

must be local to Columbus, Ohio

Job Description

Provide administrative support to Division 45 Manager, Estimators, and Project Managers. This role involves assisting in various areas including sales/business development, operations, trucking, safety, and general office tasks.

Responsibilities

• Provide sales/business development support to Division 45 Manager.

• Order and maintain marketing materials for potential customers.

• Prepare job write-ups, bid documents, and quote letters.

• Coordinate the annual customer golf outing.

• Communicate with customers regarding delinquent accounts receivable for Division 45 jobs.

• Maintain Extra Work Order logs.

• Process rental agreements.

• Distribute contracts for review and execution.

• Coordinate Foremen the person.

• Coordinate off-site the person.

• Scan and print the person.

• Process trucking permits for Division 45 and Division 35.

• Coordinate trucking requests.

• Prepare per diem and check requests for field staff.

• Assist with obtaining materials quotes and ordering materials.

• Maintain packing slips from the yard.

• Coordinate annual drug testing for field staff.

• Send drug test cards to customers.

• Set up OSHA 30 training for field foremen.

• Maintain safety certificates and update safety training logs for Division 45.

• Prepare weekly division meeting the person.

• Review Division 45 timesheets and turn them into the payroll department.

• Process Division 45 Visa spreadsheets and receipts monthly.

• Function as the primary back-up for the person.

• Coordinate after holiday party.

Essential Skills

• Minimum of a high school diploma.

• Strong computer skills including knowledge of Microsoft Office.

• Ability to learn and effectively use office technologies.

• Effective time management skills.

• Good interpersonal skills.

• Professional communication skills.

• Multi-tasking skills.

Additional Skills & Qualifications

• Experience with industrial construction and/or rigging is preferred but not required.

Work Environment

The role involves working in an office environment with standard office technologies and equipment. The position may require coordination with field staff and occasional off-site duties. Professional attire is expected.

Pay and Benefits

The pay range for this position is $55000.00 - $60000.00/yr.

You are eligible to enroll in the companys benefit plans if you are a regular, full-time employee scheduled to work at least 30 hours per week. As aregular, full-time employee, you are eligible for benefits on your date of hire.

Workplace Type

This is a fully onsite position in Columbus,OH.

Application Deadline

This position is anticipated to close on Mar 26, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent

• Maintaining an inclusive environment through persistent self-reflection

• Building a culture of care, engagement, and recognition with clear outcomes

• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ... (%...) for other accommodation options.